Boost your productivity: Project management tools for your studies

Successful project management is the core of every company – and for every study period. But what makes up good project managers? And what can we learn from then in order o develop new productivity habits for university? We have talked to Gianluca Segato: he is the CEO and founder of Uniwhere, an app that makes university less stressful and more predictable. He graduated in Economics and has been a speaker at multiple international conferences. On March 9th, 6 pm, he will hold a webinar for Deutsche Bildung and share his knowlegde on productivity boost for students with us.

What makes up a successful project? Which are the most common mistakes that may threaten a project’s success?

A project becomes successful when its plan takes into account the possibility that things will go wrong. Assuming that everything will go “according to plan” is, in fact, one of the worst mistakes a project manager can make. Costs will be higher, things will take more time to get developed, customer will not be interested, etc. It’s very important to tackle a venture with both a strategy and a mindset ready to solve the unexpected.

Why is good project management essential for a company? Which skills does a successful project manager have?

Project management is the very core nature of what a company does. In the end, at any point in time, any company’s employees are working towards a common goal: that is, they’re working on a project! So managing the time, effort, motivation and unexpected events is what separates professional managers from amateurs. The most important skill of a project manager is empathy: a manager coordinates people; it’s a people job. So being able to understand them, help them, make them feel safe while they work, is the cornerstone of a good project manager.

Which are the first steps when setting up a new project?

First, having very clear the goal. The why of the project. This allows to change the plan countless of times along the way, while keeping the bar steady. Second, understanding the fundamental milestones of the roadmap. Finally, assigning the ownership of some area of the project to everyone: this helps the team staying committed.

Projects are often doomed by bad time management. How can a project manager (and the team) make sure to stay on schedule?

By evaluating and review progress very frequently. A daily status update, a weekly review, and bi-weekly sprints are key to make sure that time estimates don’t get too off.

Can you recommend any tools for project supervision?

It depends on the team size. For single players, just a notepad is enough. For collaboration, Trello is the best to get into the mood of project management. More advanced tools are Asana, Jira, Notion.

In case of project delays: how should I motivate my team to hold on?

By owing responsibility and making sure that everyone has clear in mind why we’re working on what we’re working, and why we’re struggling. If we’re on the same page on these things, it’s easier to work in the same direction, even in difficult moments.

The webinar "Boost your productivity: Project Management tools for your studies" will take place on March 9th, 2020, at 6 pm. Register now!

 

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